Communications Coordinator — PMO

Job overview

The Communications Coordinator — PMO role is hybrid in Newark, DE. Compensation is not specified. The position supports meeting logistics, documentation, and stakeholder communication in a project-driven environment. The coordinator manages meeting requests and logistics, maintains accurate records and action logs, and prepares and distributes minutes and reports. This work helps project stakeholders stay aligned on decisions, actions, risks, and next steps.

What you'll do

• Serve as the point of contact for meeting requests
• validate agendas, attendees, objectives, and lead times
• coordinate approvals and issue calendar invitations with agendas and pre-reads
• maintain meeting trackers and publish weekly calendars
• manage recordings, attendance, action logs, and meeting logistics
• draft minutes within 24 hours and distribute approved minutes
• maintain version control and archive recordings and documents
• produce monthly PMO meeting summary reports
• communicate meeting procedures and escalate repeated non-compliance.

What we're looking for

Skills & competencies

communications coordinator

pmo

meeting logistics

meeting minutes

stakeholder communication

microsoft 365

sharepoint

project coordination

hybrid

newark de

glotel

full-time contract

Work arrangement

• Weekend coverage required

Why this role

Requires advanced Microsoft 365 proficiency and experience with meeting logistics and professional documentation; full-time contract stated in the posting.

About the employer

Expert In Recruitment Solutions is hiring for this role. Industry: Administrative Management and General Management Consulting Services. Sector: 54.