Branch Administrator — Coral Gables Office

Job overview

The Branch Administrator role is onsite in Miami, FL, supporting Oppenheimer’s Coral Gables office. Compensation is not specified. Oppenheimer is a financial services firm offering brokerage, investment banking, research, trust, and advisory services. Reporting to the Branch Manager, the administrator handles operational, personnel, and administrative work that helps the branch run smoothly, grow its business, and meet service standards. The role requires careful handling of confidential and critical information.

What you'll do

• Manage branch accounts payable, invoices, and payments
• coordinate personnel registration, licensing, and Form U4 updates
• approve timecards and track time off
• order office materials
• coordinate building services, supplies, technology support, and facilities
• coordinate recruiting paperwork and onboarding
• maintain personnel records
• liaise with HR on compensation and benefits inquiries
• assist the Branch Manager with personnel matters
• maintain branch performance reports
• process travel and expense reports
• track recruiting and transitions
• coordinate meetings and events as required.

What we're looking for

Skills & competencies

branch administrator

branch operations

accounts payable

human resources

onboarding

financial services

office administration

facilities coordination

miami fl

oppenheimer

Work arrangement

• Weekend coverage required

Why this role

A bachelor’s degree is required; one to two years of financial services or fixed-income experience is beneficial.

About the employer

Oppenheimer & Co. Inc. is hiring for this role. Industry: Trust, Fiduciary, and Custody Activities. Sector: 52.