Contract Administration Coordinator

Job overview

The Contract Administration Coordinator works onsite in West Columbia, SC. Compensation is not specified. The role supports the Contract Administration Manager, project managers, area managers, and install team leads. The coordinator helps keep project setup, billing, subcontractor documentation, and records accurate from kickoff through closeout. This administrative support helps project teams track costs, meet contract requirements, and maintain organized project documentation.

What you'll do

• Support project administration and multiple project teams
• track committed costs and assist with cost projections, project setup, purchase orders, and change orders
• maintain contract and amendment files
• assist with progress billing, billing approvals, closeout, and audit records
• issue subcontractor agreements as directed and help verify insurance, safety, certified payroll, and onsite requirements
• track RFIs, submittals, change orders, and warranty transfers
• prepare reports and meeting minutes
• coordinate bonding requirements
• liaise with internal teams, owners, and customers
• partner with accounting on invoices and corrections.

What we're looking for

Skills & competencies

contract administration

project coordination

billing support

contract compliance

subcontractor documentation

document control

project closeout

west columbia sc

hoffman & hoffman

full-time

construction administration

aia billing

Work arrangement

• Weekend coverage required

Why this role

The posting lists a high school diploma as required and an associate’s degree as preferred; 1–3 years of administrative or project coordination experience is suggested in the qualifications section.

About the employer

Hoffman & Hoffman Inc is hiring for this role. Industry: Plumbing, Heating, and Air-Conditioning Contractors. Sector: 23.