Fabrication Administrative Assistant

Job overview

The Fabrication Administrative Assistant role is onsite in Grand Rapids, MI. Compensation is not specified. The position supports the Fabrication Department at Andy J. Egan Co., a mechanical contractor serving West Michigan construction managers and building owners. The assistant coordinates project administration and documentation from bidding through completion, helping project managers, fabrication leadership, quality personnel, and field operations keep schedules, records, billings, and project requirements organized and on track.

What you'll do

• Initialize estimates and manage bid documents
• maintain bid schedules and opportunities in BuildingConnected
• assist with job initialization and contract setup
• organize job folders and document-control systems
• process and track subcontracts, change orders, submittals, and RFIs
• maintain billing schedules and process billings
• run weekly accounting and project reports
• enter daily timesheets
• maintain welder qualification and continuity records
• coordinate project documentation and shipments
• monitor schedules, milestones, and deadlines
• communicate with project managers, fabrication staff, vendors, and customers.

What we're looking for

Skills & competencies

fabrication administrative assistant

grand rapids mi

andy j. egan co.

fabrication department

project administration

bid documents

buildingconnected

submittals and rfis

billing schedules

project reports

microsoft excel

construction contractor

Work arrangement

• Weekend coverage required

Why this role

Uses Microsoft Excel, Microsoft 365, and BuildingConnected. Construction, manufacturing, fabrication, or project-administration experience is helpful; the posting emphasizes organization, accuracy, and managing multiple deadlines.

About the employer

Andy J Egan Co. is hiring for this role. Industry: Plumbing, Heating, and Air-Conditioning Contractors. Sector: 23.