Administrative Assistant, Talent Acquisition

Job overview

The Administrative Assistant, Talent Acquisition role is hybrid in Lexington, MA, with at least three days onsite and a requirement to reside within 100 miles of Lexington. Compensation is not specified. The role supports recruitment and human resources operations for a defense research organization. The assistant coordinates interviews and candidate communications, supports employee actions and onboarding, and provides administrative support to HR and talent acquisition teams. Accurate records, meeting support, and process improvements help maintain an efficient and positive hiring experience.

What you'll do

• Coordinate interviews and scheduling
• communicate policy and employment information to candidates and employees
• assist with pre- and post-employment transactions and onboarding documentation
• process employee actions from hiring through offboarding
• support HR and recruiting initiatives
• take and distribute meeting notes
• recommend solutions and process improvements to support team efficiency.

What we're looking for

Skills & competencies

administrative assistant

talent acquisition

recruiting coordination

hr support

interview scheduling

applicant tracking systems

hybrid

lexington ma

within 100 miles

secret clearance

u.s. citizen

aquila technology

three years’ experience

Work arrangement

• Weekend coverage required

Benefits & perks

• 15 days of vacation/sick leave, 10 paid holidays, volunteer leave, paid parental leave after one year of full-time employment, tuition reimbursement up to $5,000 annually subject to eligibility, 401(k) with company match, phone and internet reimbursement subject to eligibility, and BYOD reimbursement subject to eligibility.

Why this role

Must be a U.S. citizen and able to obtain an active Secret clearance; an interim clearance is sufficient to start. Requires three years of administrative support, data entry, filing, meeting management, applicant tracking system, Adobe software, and Microsoft Suite experience.

About the employer

Aquila Technology is hiring for this role. Industry: Administrative Management and General Management Consulting Services. Sector: 54.