Administrative Assistant — Executive Support

Job overview

The Administrative Assistant — Executive Support role is hybrid and based in Jacksonville, FL. Compensation is not specified. The role reports to the National Operations Director and supports two executives while impacting Her Song locations in Jacksonville, Chattanooga, Columbus, Albany, and Miami. The assistant provides organized, discreet administrative support to leadership, adapting to different executive priorities and communication styles. The work helps coordinate schedules, communications, follow-up, projects, and records across the organization; travel of up to 20% is stated.

What you'll do

• Support multiple executives
• manage calendars, scheduling, travel arrangements, and meetings
• draft and manage communications
• liaise with staff, partners, and stakeholders
• track action items and deadlines
• prepare agendas, presentations, reports, and executive materials
• handle confidential information
• coordinate projects and events
• maintain records
• support expense reports and budgets
• and identify administrative improvements.

What we're looking for

Skills & competencies

administrative assistant

executive support

hybrid

jacksonville fl

her song

calendar management

travel coordination

confidential information

project coordination

microsoft office

up to 20% travel

national operations

Work arrangement

• Weekend coverage required

Why this role

Based in Jacksonville and serving two executives and all Her Song locations. Travel up to 20% of the time is stated.

About the employer

Her Song is hiring for this role. Industry: Other Individual and Family Services. Sector: 62.