Administrative Assistant, Human Resources

Job overview

The Administrative Assistant, Human Resources role is hybrid/in-office, with at least three days per week onsite in Seattle, WA. Compensation is not specified in the posting. The position supports the Port of Seattle Human Resources Department and its administrative and employee-lifecycle operations. The role provides administrative coordination for HR leaders and staff, helping maintain records, organize workflows, support employee processes, and manage purchasing and financial administration. It contributes to reliable department operations through accurate documentation, scheduling, and process improvements.

What you'll do

• Provide administrative support to HR leaders and team members
• coordinate calendars, meetings, and events
• support onboarding, offboarding, personnel documentation, badging, and records
• manage procurement requests, P-Card transactions, invoices, contracts, vendors, and receipts
• prepare reports and monitor expenditures
• maintain financial and personnel records
• administer timekeeping
• recommend and implement process improvements.

What we're looking for

Skills & competencies

administrative assistant

human resources

hybrid

seattle wa

port of seattle

hr administration

calendar coordination

employee onboarding

personnel records

procurement

budget administration

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical, dental, and vision care
• paid vacation and sick leave
• holidays
• pension and savings plans
• subsidized parking or transit
• parental leave
• tuition reimbursement and training.

Why this role

Hybrid/in-office arrangement requires at least three onsite days weekly; normal schedule is Monday–Friday, 8:00 a.m.–5:00 p.m., with some flexibility; overtime eligible.

About the employer

Port of Seattle is hiring for this role. Industry: Other General Government Support. Sector: 92.