Executive Assistant I

Job overview

The Executive Assistant I role is hybrid in San Carlos, CA, with a schedule of eight hours per day and 40 hours per week. Compensation is not specified. The assistant provides high-level administrative support to a member of the Executive Leadership Team. The role manages complex executive administration with independent judgment, initiative, confidentiality, and professionalism. Calendar, travel, communications, meeting, project, and recruiting support help the executive and local and global colleagues manage competing priorities.

What you'll do

• Manage complex executive calendars
• arrange domestic and international travel and expense reports
• prepare and proofread confidential documents and correspondence
• manage internal and external communications
• develop PowerPoint presentations and executive materials
• coordinate meetings, conferences, and events
• support local and global team members
• assist with administrative projects and research
• guide junior administrative colleagues as required
• screen calls and relay messages
• establish vendor requisitions, purchase orders, and contracts
• coordinate catering
• track executive pre-read deadlines and SharePoint uploads
• maintain office supplies
• support recruiting through interview scheduling and resume review.

What we're looking for

Skills & competencies

executive assistant i

executive support

calendar management

travel coordination

confidential communications

powerpoint

meeting coordination

recruiting support

san carlos ca

nr consulting llc

hybrid

Work arrangement

• Weekend coverage required

Why this role

Requires eight years of progressively responsible administrative experience and three to five years supporting a senior-level executive.

About the employer

NR Consulting LLC is hiring for this role. Industry: Office Administrative Services. Sector: 56.