Installation Administrative Coordinator

Job overview

The Installation Administrative Coordinator role is onsite in Traverse City, MI. Compensation is $20–$25 per hour, based on experience. The position supports Moore Mechanical’s commercial and residential installation department on residential and commercial projects. The coordinator manages project documentation and administrative workflows to help projects move from sales handoff through closeout. The role supports project managers, purchasing, field teams, and other departments with coordination, records, scheduling, and project tracking.

What you'll do

• Manage ServiceTitan project information and workflows
• maintain Teams folders and project documentation following Stage Gate processes
• ensure documents are accurate and stored properly
• assist with closeout documentation, warranties, and manuals
• support sales handoff and project coordination
• order inspections and pull permits
• assist with invoices, purchase orders, reconciliations, and billing
• process change orders
• prepare drawings and project materials
• maintain project books
• track warranty work and callbacks
• review payroll information in ServiceTitan
• create daily work orders and support scheduling.

What we're looking for

Skills & competencies

installation administrative coordinator

project administration

construction administration

project documentation

servicetitan

project coordination

permits and inspections

scheduling support

traverse city mi

moore mechanical

$20–$25 per hour

medical dental vision

401(k) match

paid time off

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical, dental, and vision insurance
• 401(k) with company match
• paid time off and holidays
• HSA
• ongoing training and development
• referral program.

Why this role

Supports both commercial and residential installation projects from sales handoff through closeout.

About the employer

Moore Mechanical is hiring for this role. Industry: Plumbing, Heating, and Air-Conditioning Contractors. Sector: 23.