Onboarding & Bookkeeping Administrative Assistant

Job overview

The Onboarding & Bookkeeping Administrative Assistant role is an onsite position located in Sandy, OR. Compensation is not specified. This role supports the DD & MH Provider of Oregon team in administrative and financial operations. The role exists to ensure efficient employee onboarding and offboarding processes and accurate financial record-keeping. The assistant supports the Agency Director by managing administrative tasks and maintaining organized records to facilitate the agency's mission of supporting individuals with disabilities.

What you'll do

• Coordinate employee onboarding from acceptance of employment through completion.
• Prepare onboarding paperwork, employee files, forms, and checklists.
• Complete reference checks and assist with pre-employment requirements.
• Schedule orientations, trainings, appointments, and onboarding activities.
• Assist employees with required applications, systems, email, and communication platforms.
• Track outstanding onboarding requirements and follow up until completed.
• Maintain accurate electronic and physical employee records.
• Coordinate employee offboarding from notification through completion.
• Prepare separation and offboarding documentation.
• Collect Agency equipment, keys, devices, and other company property.
• Coordinate removal of access to email, applications, websites, communication platforms, and other Agency systems.
• Maintain completed onboarding and offboarding checklists and records.
• Perform bookkeeping tasks using QuickBooks Online.
• Review, categorize, and clear transactions.
• Reconcile accounts and assist with maintaining accurate financial records.
• Identify discrepancies and assist with correcting bookkeeping entries.
• Organize receipts, invoices, purchases, and financial documentation.
• Maintain clean and organized electronic and physical financial records.
• Assist the Agency Director with bookkeeping projects and financial organization.

What we're looking for

Skills & competencies

full-time

sandy or

administrative assistant

bookkeeping

onboarding

quickbooks

office operations

97055

oregon provider

healthcare

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical, dental, vision, chiropractic, acupuncture, prescription benefits, 401(k) with 3.5% match, 40 hours PTO.

Why this role

Family-owned agency, 16+ years of experience.

About the employer

DD & MH Provider of Oregon is hiring for this role. Industry: Child Care Services. Sector: 62.