Administrative Assistant — Recruiting and Office Operations

Job overview

The Administrative Assistant — Recruiting and Office Operations role is onsite in Cupertino, CA, with occasional travel to other company offices. Compensation is $75,000–$95,000 per year, plus early-stage startup equity. Piston is a payments company focused on fleet fuel payments and building financial tools for fleets. The assistant keeps team operations organized by coordinating recruiting, employee support, office and asset needs, and executive administration. The role helps leadership and teams manage changing priorities and follow through on daily operational work.

What you'll do

• Maintain job postings, schedule interviews, communicate with candidates, and update Greenhouse records
• coordinate hiring feedback, onboarding, and offboarding
• support office operations and vendors
• maintain company asset inventory
• coordinate purchases, shipments, repairs, and returns
• support executive calendars, meetings, business travel, expenses, invoices, documents, events, and administrative trackers
• identify process improvements.

What we're looking for

Skills & competencies

administrative assistant

recruiting coordination

office operations

executive support

greenhouse

asset inventory

onboarding

vendor coordination

cupertino ca

piston technologies

$75k–$95k/year

startup equity

Work arrangement

• Weekend coverage required

Benefits & perks

• Early-stage startup equity.

Why this role

Full-time onsite role with occasional travel to other offices; early-stage startup equity; 2+ years of related administrative, office, or recruiting coordination experience required.

About the employer

Piston Technologies is hiring for this role. Industry: International, Secondary Market, and All Other Nondepository Credit Intermediation. Sector: 52.