Contracts and Project Administrator

Job overview

The Contracts and Project Administrator role is hybrid, with three days per week in the office in Fairfax, VA. Compensation is $70,000–$95,000 per year. USmax Corporation provides professional, technical, and enterprise IT services and this position supports federal programs. The role provides contracts, financial, and project administration to help the Program Manager oversee funding, expenditures, reporting, and project requirements. It also coordinates documentation, meetings, and follow-up across project personnel, subcontractors, and corporate teams.

What you'll do

• Prepare recurring and ad hoc financial reports
• track contract funding, expenditures, commitments, labor, subcontractor, travel, and other direct costs
• review subcontractor invoices and travel expenses
• support accounts payable, accounts receivable, cost codes, and timekeeping
• maintain Excel trackers, project records, and SharePoint files
• coordinate meetings, agendas, minutes, action items, and stakeholder communications
• assist with document preparation and quality reviews.

What we're looking for

Skills & competencies

contracts administration

project administration

financial tracking

federal programs

microsoft excel

subcontractor invoices

sharepoint

hybrid

fairfax va

usmax corporation

$70k–$95k per year

public trust

Work arrangement

• Weekend coverage required

Why this role

Supports federal programs and requires the ability to obtain and maintain a Public Trust suitability determination.

About the employer

USmax Corporation is hiring for this role. Industry: Administrative Management and General Management Consulting Services. Sector: 54.