Office Administrative Coordinator

Job overview

The Office Administrative Coordinator role is onsite in Moonachie, NJ, and pays $25 per hour. The position supports Vantage Auto’s Accounting and Sales teams, coordinating administrative and bookkeeping work across both departments. The coordinator processes invoices and expenses, maintains financial records and trackers, and supports vehicle readiness, repairs, deliveries, and pickups. The role keeps accurate information moving between teams and helps maintain efficient office and sales operations.

What you'll do

• Enter vehicle purchases, costs, deal information, and payoff documentation in the DMS
• track and process reconditioning expenses in the DMS and QuickBooks
• process vendor invoices and prepare checks for approval
• maintain inventory, parts, floorplan, and payoff trackers
• manage credit card bookkeeping
• support month-end close
• coordinate vehicle repairs, deliveries, pickups, and transportation
• prepare vehicle photos and status updates
• review open deals
• answer phones, distribute mail, prepare documents, maintain supplies, schedule meetings, and support administrative process improvements using approved AI tools.

What we're looking for

Skills & competencies

office administrative coordinator

moonachie nj

vantage auto

full-time

accounting support

bookkeeping

quickbooks

sales support

vehicle coordination

invoice processing

microsoft excel

$25/hour

Work arrangement

• Weekend coverage required

Why this role

The role divides its time evenly between Accounting support and Sales administration, including use of company-approved AI tools.

About the employer

Vantage Auto is hiring for this role. Industry: Used Car Dealers. Sector: 44.