Administrative Assistant — Project Support

Job overview

The Administrative Assistant — Project Support role is onsite in Birmingham, AL. Compensation is not specified. The role supports project teams and communications with Compliance and Human Resources while following applicable Southern Company administrative, accounting, and compliance procedures. The assistant keeps project administration organized by coordinating records, reports, invoices, meetings, and day-to-day office needs. This work helps project staff maintain accessible documentation and carry out operational and capital project activities.

What you'll do

• Process and track staff timesheets and procurement card reports
• assist with project statistics and weekly and monthly reports
• organize and catalog project files
• prepare project status presentations
• administer S:Drive and SharePoint sites and support records retention
• communicate with Compliance and HR
• coordinate meetings, events, travel, office relocations, correspondence, supplies, and invoice processing
• submit contracts and purchase orders in Oracle and Maximo.

What we're looking for

Skills & competencies

administrative assistant

project support

timesheets

invoice processing

oracle

maximo

sharepoint

birmingham al

southern company procedures

project records

Work arrangement

• Weekend coverage required

Why this role

Supports O&M and capital projects and may fill in for executive administrators when needed.

About the employer

Artech LLC is hiring for this role. Industry: Office Administrative Services. Sector: 56.