Administrative Assistant – Executive Team

Job overview

The Administrative Assistant – Executive Team role is fully onsite in Miami, FL, with the listing city shown as Doral, FL. Pay is approximately $48,000–$50,000 per year. The position provides administrative and secretarial support to the President and CEO and Executive Team of an international organization. The assistant coordinates executive schedules, meetings, travel, documents, and communications so senior leaders can manage their work effectively. The role also supports office operations through records, shipments, supplies, visitor processes, and coordination with internal departments and external contacts.

What you'll do

• Manage executive calendars and agendas
• support senior leadership
• coordinate internal, external, and international meetings
• arrange domestic and international travel
• manage expense reports
• prepare correspondence, translations, summaries, and presentations
• coordinate documents and signatures with departments and Legal
• notarize documents if certified
• maintain files
• support sponsorship activities and special projects
• handle calls, mail, shipments, supplies, facilities requests, and visitor protocols.

What we're looking for

Skills & competencies

administrative assistant

executive support

miami fl

doral fl listing

careerxchange

$48,000–$50,000/year

monday–friday

8:00 a.m.–5:00 p.m.

calendar management

travel coordination

expense reports

confidential information

international organization

Work arrangement

• Weekend coverage required

Benefits & perks

• Professional and collaborative work environment
• opportunity for growth and development.

Why this role

Monday–Friday, 8:00 a.m.–5:00 p.m.; fully onsite; minimum five years of relevant experience in a multinational organization; bilingual English/Spanish is a plus.

About the employer

Careerxchange is hiring for this role. Industry: Office Administrative Services. Sector: 56.