Office Administrative Associate — Survey Department

Job overview

The Office Administrative Associate — Survey Department role is onsite in Tucson, AZ. Compensation is not specified. Alta E&I provides civil engineering, surveying, geotechnical and materials testing, environmental, and EHS services, supporting infrastructure and environmental stewardship. The associate supports survey operations and project leaders by maintaining business data, coordinating administrative processes, and assisting with project documentation and billing. The role helps keep information accurate and work moving across engineers, project managers, and departments.

What you'll do

• Greet visitors and direct calls and emails
• maintain office supplies
• organize meetings and events
• prepare and edit correspondence, reports, and presentations
• maintain physical and electronic documents
• assist with proposals, contracts, and engineering documents
• prepare invoices and maintain client invoicing portals
• track accounts receivable and follow up on payments
• post and reconcile payments
• support engineers and project managers with scheduling, travel, and calendars
• coordinate information across departments
• generate reports
• coordinate performance review documentation
• support system administration and technology deployment.

What we're looking for

Skills & competencies

office administrative associate

survey administration

project administration

invoicing

accounts receivable

document management

engineering support

tucson az

alta e&i

microsoft excel

reporting

administrative coordination

Work arrangement

• Weekend coverage required

Benefits & perks

• Health, dental, and vision insurance
• 401(k) with company match
• professional development and career advancement opportunities
• paid certifications and ongoing training
• performance-based bonuses.

Why this role

The role supports a survey department within a multidisciplinary Arizona engineering and environmental services firm.

About the employer

Alta E&I is hiring for this role. Industry: Engineering Services. Sector: 54.