Administrative / Office Assistant

Job overview

The Administrative / Office Assistant role is onsite in Miami, FL. Compensation is not specified. The position supports Arquitectonica, a design-focused architecture and planning firm with a worldwide practice. The assistant keeps project and office work organized by coordinating schedules and communications, preparing meeting materials, supporting project production, and maintaining records and contact information so teams can meet deadlines and respond to requests.

What you'll do

• Manage the project manager’s calendar and scheduling
• prioritize emails and calls
• gather meeting documents and take minutes
• help manage day-to-day production on projects
• coordinate internal and external requests
• support visitors and reception coverage
• maintain filing systems and contact lists
• type, copy, scan, and bind documents
• handle confidential information discreetly.

What we're looking for

Skills & competencies

administrative assistant

office assistant

miami fl

arquitectonica

architecture

office administration

calendar management

meeting support

project coordination

microsoft office

high school diploma

401(k)

paid vacation

parking included

Work arrangement

• Weekend coverage required

Benefits & perks

• 401(k), flexible paid vacation, and included parking.

Why this role

Daily schedule is 9 AM–6 PM; at least three years of administrative support experience is requested, preferably in architecture or engineering.

About the employer

Arquitectonica is hiring for this role. Industry: Architectural Services. Sector: 54.