Front Desk & Office Administrator

Job overview

The Front Desk & Office Administrator works onsite in Buffalo, NY. Compensation is not specified; the posting describes it as competitive based on experience and qualifications, with performance-based bonus opportunities. The role supports reception and office operations at Richmond Vona, a personal injury law firm. The role exists to create a welcoming, professional experience for clients, guests, vendors, and team members while keeping front desk and office operations organized. It contributes to the firm’s client service mission through reception, facilities coordination, mail handling, and logistics tied to the front desk.

What you'll do

• Serve as the first point of contact
• answer and route calls
• greet visitors
• maintain reception areas
• receive, sort, scan, and distribute mail and deliveries
• manage conference room calendars and visitor logistics
• maintain common areas and supplies
• manage office equipment
• coordinate with building management and facilities vendors
• track facilities requests
• support conference room bookings, new-hire workspace setup, and event logistics.

What we're looking for

Skills & competencies

front desk

office administrator

richmond vona

buffalo ny

reception

client experience

office operations

facilities coordination

mail and deliveries

medical

dental

401(k)

paid time off

summer hours

Work arrangement

• Weekend coverage required

Benefits & perks

• Employer-paid single medical and dental coverage
• life, AD&D, disability, vision, and voluntary benefits
• 401(k) employer contribution
• paid time off
• summer hours
• onsite parking
• onboarding and training.

Why this role

Dedicated reception and office-operations role, not general administrative support for other departments.

About the employer

Richmond Vona LLC is hiring for this role. Industry: Offices of Lawyers. Sector: 54.