Administrative Support Specialist I

Job overview

The Administrative Support Specialist I role is onsite at OSU-Stillwater in Stillwater, OK, with a Monday–Friday schedule from 8:00 AM to 5:00 PM and occasional evenings and weekends. The hiring range is $15–$20 per hour. The role supports the Academic Records Unit at Oklahoma State University. The specialist processes transcript requests and academic record changes, maintains digital student files, and supports the integrity of student records in the university information system. Accurate records and responsive service help the university administer academic records for current and former students.

What you'll do

• Fulfill official transcript and eTranscript requests
• maintain the eTranscript administrative site
• convert legacy transcript records
• provide customer service
• prepare, scan, adjust, index, and quality-check document images
• process academic record changes, including major, grade, enrollment, and personal-information updates
• maintain student records in Banner
• protect confidential information and follow university policies.

What we're looking for

Skills & competencies

administrative support specialist i

academic records

transcript processing

student records

banner

document imaging

customer service

stillwater ok

osu-stillwater

$15–$20/hr

monday–friday

8:00 am–5:00 pm

occasional evenings and weekends

Work arrangement

• Weekend coverage required

Why this role

Requires a high school diploma or GED and one year of clerical or customer service experience; post-secondary education may substitute for required experience. Proficiency with common software such as Microsoft Word and Excel is required; a related bachelor’s degree is preferred.

About the employer

The OSU/A&M System is hiring for this role. Industry: Colleges, Universities, and Professional Schools. Sector: 61.