Administrative Specialist

Job overview

The Administrative Specialist role is onsite in Pittsburgh, PA. Pay is $55,000–$60,000 per year. The position supports Lange Fresh Sales, whose work focuses on supply chain solutions from farms to local markets. The specialist supports daily office operations, accounting processes, and vendor communication while maintaining accurate financial records and file standards. This work helps Account Managers and regional staff process payments and invoices, respond to vendors, and keep business files moving on time.

What you'll do

• Manage accounts receivable and collections
• process vouchers, invoices, adjustments, and incoming payments
• audit files for quality
• respond to vendor payment-status requests
• review closing files
• answer and route calls and messages
• assist with electronic payment and invoicing setup
• maintain records and mail
• oversee office supply ordering
• supervise, coach, and assist support staff
• support employee onboarding and software or procedure training.

What we're looking for

Skills & competencies

administrative specialist

accounts receivable

collections

invoice processing

payment processing

vendor communication

file audits

office operations

pittsburgh pa

lange company

$55,000–$60,000/year

Work arrangement

• Weekend coverage required

Why this role

Requires a high school diploma or equivalent, 1–2 years of relevant office or accounting experience, at least one year of collections experience, and Microsoft Office proficiency. Produce, logistics, PACA, trucking claims, and ERP experience are preferred.

About the employer

Lange Company is hiring for this role. Industry: Fresh Fruit and Vegetable Merchant Wholesalers. Sector: 42.