Executive Assistant to the Chief Operating Officer and Chief Financial Officer

Job overview

The Executive Assistant to the Chief Operating Officer and Chief Financial Officer role is onsite in Honolulu, HI. Compensation is $70,000 per year. The University of Hawai‘i Foundation raises philanthropic support and manages private investments to benefit the University of Hawai‘i, its people, and future generations. The executive assistant provides high-level administrative, governance, and operational support to the COO and CFO, while coordinating with finance, development, and planning teams. The role helps executives prepare for decisions and meetings and supports board governance, compliance filings, financial operations, and gifted-property processes.

What you'll do

• Manage the COO and CFO’s calendar, meetings, agendas, materials, action items, and follow-up
• prepare briefing materials and research donor information
• draft and edit correspondence, reports, presentations, and meeting documents
• coordinate travel and reimbursement documentation
• support Board of Trustees and committee meetings, draft minutes, and maintain governance records
• coordinate insurance renewals and nonprofit regulatory filings
• monitor operating budgets and coordinate vendor invoices
• prepare financial reports
• support donor-account inquiries
• coordinate trust and real estate documentation
• provide administrative support to the Real Estate Committee and track gifted property through sale
• assist with research and special projects.

What we're looking for

Skills & competencies

executive assistant

chief operating officer

chief financial officer

board governance

finance support

honolulu hi

university of hawai‘i foundation

$70,000/year

full-time

nonprofit compliance

real estate committee

403(b) contribution

Work arrangement

• Weekend coverage required

Benefits & perks

• UH Foundation-paid 10% 403(b) contribution after seven months, immediately vested
• term life, AD&D, short- and long-term disability insurance
• tuition reimbursement after one year
• employee assistance program
• generous paid time off and holidays. Health, prescription, dental, and vision insurance are shared-cost benefits.

Why this role

Requires a bachelor’s degree and at least five years of progressively responsible administrative or executive support experience, or an equivalent combination. Board or trustee support experience is strongly preferred. Benefits include a 10% 403(b) contribution after seven months, immediately vested, and tuition reimbursement after one year.

About the employer

University of Hawai'i Foundation is hiring for this role. Industry: Grantmaking Foundations. Sector: 81.