Accounts Payable Associate, Managing Director’s Office

Job overview

The Accounts Payable Associate role is onsite in Philadelphia, PA, with an annual salary range of $43,700–$55,000. The position supports the Managing Director’s Office Administrative Services Unit, which provides administrative and financial support to MDO employees and leaders. The associate manages invoice processing and payment activities, resolves discrepancies, and responds to payment inquiries. Accurate accounts payable work helps the department meet its financial and administrative responsibilities in support of city services.

What you'll do

• Manage the accounts payable cycle from invoice receipt through payment
• code invoices, match purchase orders, obtain approvals, and enter invoices into ADPICS/FAMIS
• process employee expense reports
• maintain vendor billing and payment records
• respond to payment inquiries
• follow accounts payable procedures
• investigate invoice discrepancies and tax non-compliance
• coordinate corrections with staff, vendors, Finance, and project managers.

What we're looking for

Skills & competencies

full-time

accounts payable

invoice processing

philadelphia pa

city of philadelphia

$43,700–$55,000/year

adpics

famis

expense reports

public service loan forgiveness

tuition discounts

paid parental leave

septa transit benefit

Work arrangement

• Weekend coverage required

Benefits & perks

• Free SEPTA public transportation
• eight weeks of paid parental leave
• health coverage
• wellness program
• paid vacation, sick leave, and holidays
• retirement savings
• Public Service Loan Forgiveness eligibility
• tuition discounts and scholarships.

Why this role

Applicants must submit a cover letter, resume, references, and writing sample; successful candidates must become Philadelphia residents within six months of hire.

About the employer

City of Philadelphia is hiring for this role. Industry: Executive Offices. Sector: 92.