Office Coordinator

Job overview

The Office Coordinator role is onsite in Buffalo, NY, with a Monday–Friday schedule from 8:00 AM to 4:00 PM and occasional weekend work or shift changes during heavy event season. The hiring range is $45,000–$60,000 per year. Grider Support Services partners with Erie County Medical Center to provide patient-centered care; this position reports to the ECMC Foundation. The coordinator supports the Foundation’s daily administrative and event operations by managing communications, records, schedules, supplies, and meeting materials. The role also assists with invoices and reconciliation while helping maintain a welcoming and organized reception area.

What you'll do

• Welcome visitors, donors, colleagues, and vendors
• route calls, emails, and visitors
• provide administrative support to the Executive Director
• prepare board meeting materials, minutes, and reports
• support special and employee events
• coordinate payroll deduction and sales
• organize music series
• manage mail, deliveries, supplies, calendars, records, and databases
• schedule meetings and conference rooms
• assist with invoices and reconciliation
• and maintain confidentiality.

What we're looking for

Skills & competencies

office coordinator

administrative support

reception

foundation support

event coordination

board meeting materials

buffalo ny

grider support services

$45k–$60k per year

monday–friday 8 am–4 pm

occasional weekend work

Work arrangement

• Weekend coverage required

Benefits & perks

• Generous paid time off, paid holidays, medical coverage with low premiums and full deductible coverage through an HRA, dental, vision, life insurance, and discounts.

Why this role

Includes support for ECMC Foundation events and music series for patients, family members, and guests.

About the employer

Grider Support Services LLC is hiring for this role. Industry: Offices of Physicians (except Mental Health Specialists). Sector: 62.