Accounting and Administrative Specialist

Job overview

The Accounting and Administrative Specialist is an onsite role in Santa Rosa, CA, paying $32–$36 per hour, with a schedule of 32–36 hours per week, Monday through Friday. The position supports an established and growing company in the wine industry and reports to the Controller. The specialist handles accounting and payroll work alongside order processing, reporting, and office support across multiple entities. Accurate financial records, timely payroll and invoice processing, and coordinated administrative operations help the organization manage its day-to-day business.

What you'll do

• Process biweekly payroll for more than 75 employees
• manage accounts payable across multiple entities, including approximately 200 invoices weekly
• review and code invoices and payment requests
• maintain vendor records and reconcile statements
• review expense reports and credit card statements
• assist with W-9 collection and 1099 reporting
• process payments and deposits
• process wine orders and coordinate shipments
• prepare sales, aging, and customer activity reports
• maintain records and provide administrative support to the Controller and leadership.

What we're looking for

Skills & competencies

accounting and administrative specialist

accounts payable

payroll processing

invoice reconciliation

wine order processing

office administration

santa rosa ca

prosearch recruiting group

32–36 hours per week

monday to friday

$32–$36 per hour

controller support

multi-entity accounting

wine industry

Work arrangement

• Weekend coverage required

Why this role

Combines accounts payable and payroll responsibilities with wine order processing, shipment coordination, reporting, and general office support.

About the employer

ProSearch Recruiting Group is hiring for this role. Industry: Other Accounting Services. Sector: 54.