Conference Center Planner

Job overview

The Conference Center Planner is an onsite position in New York, NY. Compensation is $76,000–$80,000 per year. The role is with Rapport, a specialized division of Flik Hospitality Group focused on guest and employee services, meeting and event planning, and conference center management. The planner coordinates meetings from planning through execution, serving as the primary contact for clients and coordinating catering, audiovisual services, room setups, facilities, and materials. The role supports a high-touch client experience while ensuring event details are documented and communicated across internal teams.

What you'll do

• Serve as the point of contact for meeting planning and execution
• send meeting confirmations
• resolve room booking conflicts
• schedule planning meetings and walkthroughs
• coordinate audiovisual, food and beverage, room setups, signage, materials, and special requests
• obtain approvals and billing information
• document bookings and create work orders
• prepare reports, floor plans, event resumes, and BEOs
• conduct room checks and support high-profile events.

What we're looking for

Skills & competencies

conference center planner

meeting planning

event execution

client service

vip clients

audiovisual coordination

catering

room setup

new york ny

rapport

$76k–$80k/year

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical, dental, vision, life, disability, retirement plan, paid time off, holiday time off, shopping program, health and wellness programs, discount marketplace, identity theft protection, pet insurance, commuter benefits, EAP, FSA, paid parental leave, and personal leave.

Why this role

The role works with VIP clients and executive leadership and requires flexible availability, including evenings and weekends.

About the employer

Rapport is hiring for this role. Industry: Convention and Trade Show Organizers. Sector: 56.