Meetings Specialist

Job overview

The Meetings Specialist role is in-office in Providence, RI; compensation is not specified. The position is in the Meetings and Conferences department at the American Mathematical Society, a nonprofit membership organization that advances research and connects the global mathematical community. The specialist plans and executes meetings, conferences, and other events, coordinating logistics, budgets, vendors, and programs. The role helps create meaningful experiences for members and stakeholders while ensuring events align with the Society’s mission.

What you'll do

• Coordinate event logistics including venues, accommodations, transportation, catering, and vendors
• manage event budgets
• collaborate on agendas, speakers, and program materials
• negotiate vendor contracts and manage relationships
• guide and mentor the Meeting Coordinator
• lead onsite event execution and troubleshoot
• prepare post-event reports and gather feedback
• serve as liaison between volunteer leadership and the organization on select committees.

What we're looking for

Skills & competencies

meetings specialist

providence ri

american mathematical society

event planning

conference logistics

budget management

vendor relations

program development

onsite event coordination

10% travel

nonprofit membership organization

mathematics community

Work arrangement

• Weekend coverage required

Benefits & perks

• 9.5% employer contribution to 403(a) retirement plan
• employer-paid life, AD&D, and short- and long-term disability insurance
• medical and dental coverage with employer cost share
• optional vision, life/AD&D, and long-term care insurance
• 12 paid holidays
• paid time off starting at 21 days per year
• $500 computing benefit for applicable roles
• tuition reimbursement.

Why this role

10% travel; in-office position; hybrid work policy is described among organizational benefits, while the role description states this position is required to be in-office.

About the employer

American Mathematical Society is hiring for this role. Industry: Convention and Trade Show Organizers. Sector: 56.