Lease Administrator

Job overview

The Lease Administrator role is onsite in Needham Heights, MA; compensation is not specified. The position supports Waterstone Properties Group and works closely with Finance, Asset Management, and Property Management. The administrator maintains accurate lease data, critical dates, rent escalations, and compliance records in Yardi. The role helps ensure lease terms are accurately abstracted, tracked, billed, and enforced while providing reliable reporting and support to internal teams and tenants.

What you'll do

• Abstract new and amended commercial leases in Yardi
• maintain electronic lease files
• review executed leases against approved deal terms
• assist with tenant onboarding and sales reporting
• track lease dates and tenant compliance
• prepare tenant notices
• maintain utility and meter information
• coordinate rent, percentage rent, CAM, and escalation billing
• assist with rent collection and reconciliations
• support leasing, asset management, due diligence, audits, and reporting
• maintain lease data and identify process improvements.

What we're looking for

Skills & competencies

lease administrator

commercial real estate

lease abstracting

yardi

lease compliance

rent coordination

property management

needham heights ma

waterstone properties group

lease reporting

Work arrangement

• Weekend coverage required

Benefits & perks

• 401(k) matching
• dental insurance
• health insurance
• paid time off
• vision insurance.

Why this role

Requires 2–3 years of commercial real estate lease administration experience and hands-on Yardi experience; knowledge of retail lease structures, Excel, and document management systems required.

About the employer

Waterstone Properties Group is hiring for this role. Industry: Lessors of Nonresidential Buildings (except Miniwarehouses). Sector: 53.