Program Administrative Assistant

Job overview

The Program Administrative Assistant role is onsite in Waukesha, WI, Monday through Friday, 8:00 a.m. to 4:30 p.m. Compensation is not specified. The position supports Forward Careers’ employment and training programs at its Waukesha office. The role keeps office operations and program administration organized, accurate, and on schedule. By maintaining records and supporting contracts, data entry, invoices, timesheets, and reimbursements, it helps program staff meet grant requirements and deliver services effectively.

What you'll do

• Open and close the Waukesha office and maintain onsite coverage
• process mail and greet visitors
• support office supplies and readiness
• schedule meetings and prepare materials
• prepare and track employment and training contracts
• enter and verify program data
• maintain confidential, audit-ready records
• review invoices, timesheets, and reimbursement documentation
• follow up on missing information
• assist with reports, reconciliations, audits, and program highlights.

What we're looking for

Skills & competencies

program administrative assistant

waukesha wi

forward careers

office administration

program administration

contract preparation

data entry

invoice processing

timesheets

reimbursements

grant-funded programs

monday-friday 8:00-4:30

Work arrangement

• Weekend coverage required

Benefits & perks

• Health, dental, life, short- and long-term disability insurance
• 401(k) retirement plan
• 11 paid holidays.

Why this role

The posting specifies regular Monday–Friday hours of 8:00 a.m.–4:30 p.m. and occasional local travel between offices or to meetings, events, and partner sites. The position has no supervisory responsibilities.

About the employer

Forward Careers, Inc. is hiring for this role. Industry: Vocational Rehabilitation Services. Sector: 62.