Administrative Assistant – Confidential Search

Job overview

The Administrative Assistant – Confidential Search role is onsite in El Segundo, CA; compensation is not specified. The posting describes support for a management team and small office. The assistant coordinates office and leadership support, maintains records, and helps with HR, payroll, recruiting, and light accounting tasks. The role contributes to smooth office operations and supports departments with reporting and data management.

What you'll do

• Coordinate schedules, meetings, and travel
• screen calls
• draft documents and maintain records
• handle mail and packages
• manage office supplies
• create reports and manage data
• update employee records and assist with onboarding, terminations, and HR documentation
• support payroll preparation and candidate communications
• conduct new-hire orientation
• assist with data entry, invoicing, and expense reports
• organize company events and maintain the office environment.

What we're looking for

Skills & competencies

administrative assistant

office assistant

vertical careers

el segundo ca

office operations

calendar coordination

microsoft office

hr documentation

payroll support

recruiting coordination

expense reports

recordkeeping

confidential search

Work arrangement

• Weekend coverage required

About the employer

Vertical Careers, Inc. is hiring for this role. Industry: Office Administrative Services. Sector: 56.