Accounts Payable & Administrative Support

Job overview

The Accounts Payable & Administrative Support role is onsite in San Jose, CA. Compensation is not specified. The position supports the Plumbing Department at 1-Hour Drain, a plumbing and HVAC service provider serving the multifamily industry. The role keeps vendor payments and customer billing support accurate and timely, helping the department maintain current invoices and estimates. By reconciling records, coordinating approvals, and supporting month-end close, the position contributes to cash flow and customer satisfaction.

What you'll do

• Review, verify, and process vendor invoices
• match invoices with purchase orders, receipts, and supporting documents
• prepare weekly check runs and electronic payments
• reconcile vendor statements and resolve discrepancies
• maintain accounts payable records
• communicate with vendors about payment status and account inquiries
• assist with expense tracking, data entry, and document management
• support month-end close
• coordinate with Operations and Accounting on approvals and missing information
• provide general administrative support.

What we're looking for

Skills & competencies

accounts payable

administrative support

full-time

san jose ca

1-hour drain

plumbing department

invoice processing

vendor payments

account reconciliation

month-end close

microsoft excel

Work arrangement

• Weekend coverage required

Why this role

Supports the Plumbing Department; plumbing or HVAC experience is preferred but not required.

About the employer

Gallaherco is hiring for this role. Industry: Plumbing, Heating, and Air-Conditioning Contractors. Sector: 23.