Administrative Assistant — Community Development and Building Services

Job overview

The Administrative Assistant — Community Development and Building Services role is onsite in Pewaukee, WI. Pay is $25.09–$27.13 per hour. The position provides administrative and managerial support to the Department and Building Services staff for the City of Pewaukee. The role coordinates office operations, permits, inspections, records, and public inquiries so department work is completed efficiently and residents, builders, and developers can navigate the permitting process. It also provides backup administrative support to Parks and Recreation.

What you'll do

• Coordinate day-to-day clerical operations, staff schedules, office coverage, inspection schedules, and the department calendar
• review building permit applications, issue permits, schedule inspections, answer questions, close permits, and track bond information and refunds
• assist residents, builders, and developers with permit requirements and documentation
• maintain files, permits, and plan sets
• prepare code-enforcement and property-maintenance correspondence
• create letters, presentations, agendas, notices, minutes, and other documents
• coordinate meetings and travel
• support Building Services software implementation, training, and upgrades
• manage supplies, web updates, accounts payable and receivable, invoices, and monthly billings
• assist with annual reports and fee reviews
• provide backup Parks and Recreation administrative support and customer service.

What we're looking for

Skills & competencies

full-time

administrative assistant

community development

building services

permit processing

inspection scheduling

public service

records management

code enforcement

pewaukee wi

city of pewaukee

microsoft office

Work arrangement

• Weekend coverage required

Why this role

High school diploma or equivalent required; no certificates, licenses, or registrations required. Familiarity with building inspection and planning and zoning processes is helpful.

About the employer

City of Pewaukee is hiring for this role. Industry: Legislative Bodies. Sector: 92.