Executive Assistant and HR Project Coordinator

Job overview

The Executive Assistant and HR Project Coordinator role is onsite in Indianapolis, IN, and is a full-time, 40-hour-per-week position working Monday through Friday. Compensation is not specified. The role supports the Indianapolis Zoo’s Vice President of Human Resources and helps coordinate HR, Safety, compliance, training, and organizational initiatives. By organizing executive priorities, projects, records, and follow-up across departments, this position helps HR and Safety initiatives stay on schedule and supports the Zoo’s organizational operations. Weekend and evening hours may be required during peak seasons and for special events.

What you'll do

• Provide executive administrative support to the Vice President of Human Resources, including calendar management, scheduling, meeting coordination, correspondence, presentations, expense reports, and travel or conference coordination
• coordinate HR projects, timelines, participants, materials, and follow-up
• coordinate confidential HR meetings
• support training and development initiatives and maintain training and compliance trackers
• provide administrative and project support for designated Safety compliance activities
• assist with controlled-document systems
• support HR compliance and organizational initiatives, committees, meetings, and special projects
• prepare reports, spreadsheets, presentations, and communications
• identify opportunities to improve administrative workflows and provide backup HR administrative support.

What we're looking for

Skills & competencies

executive assistant

hr project coordinator

human resources

project coordination

compliance tracking

training coordination

document management

indianapolis in

indianapolis zoo

40 hours per week

monday–friday

microsoft office

confidential information

safety support

Work arrangement

• Weekend coverage required

Why this role

The position is 40 hours per week, Monday through Friday; weekend and evening hours may be required during peak seasons and for special events. Relevant professional experience may be considered in lieu of a degree.

About the employer

Indianapolis Zoo is hiring for this role. Industry: Zoos and Botanical Gardens. Sector: 71.