Administrative Associate

Job overview

The Administrative Associate is an onsite, full-time position at OSU-Stillwater in Stillwater, OK, paying $20–$25 per hour. The role supports the Veterinary Clinical Sciences department within the College of Veterinary Medicine. The associate manages administrative and employee processes, including hiring documentation, payroll records, faculty reviews, and license renewals. This work helps the department maintain accurate personnel records, coordinate coverage and payments, and provide reporting support to the department head.

What you'll do

• Support recruitment and hiring
• prepare payroll documents and review timesheets and leave reports
• audit payroll reports and maintain employee records
• coordinate annual faculty review processes and license renewals
• maintain locum coverage and faculty overload schedules and ensure payments are processed
• assist with annual salary planning and compile information for research, teaching, and service reports.

What we're looking for

Skills & competencies

administrative associate

veterinary clinical sciences

college of veterinary medicine

payroll administration

employee records

stillwater ok

osu/a&m system

$20–$25/hr

monday–friday

8 am–5 pm

occasional evenings

occasional weekends

Work arrangement

• Weekend coverage required

Why this role

Regular continuous appointment. Schedule is Monday–Friday, 8:00 AM–5:00 PM, with occasional evenings and weekends. Requires a high school diploma or GED and seven years of experience; post-secondary education may substitute for experience.

About the employer

The OSU/A&M System is hiring for this role. Industry: Colleges, Universities, and Professional Schools. Sector: 61.