Executive Assistant to the CEO

Job overview

The Executive Assistant to the CEO role is hybrid in Phoenix, AZ, with a schedule of 8:00 AM–5:00 PM; compensation is not specified. JEM works to transform the fire safety industry through innovative equipment and projects. This role supports the CEO by coordinating schedules and travel across U.S. and Brazil time zones, managing communications, preparing materials, and following through on meetings and initiatives. It helps protect executive focus and keep cross-border priorities organized.

What you'll do

• Manage the CEO’s calendar and communications
• coordinate domestic and international travel
• prepare documents, presentations, reports, and correspondence in English and Portuguese
• prepare agendas, take meeting minutes, and track action items
• coordinate with the U.S.-based Executive Assistant
• handle confidential information
• support special projects and corporate events.

What we're looking for

Skills & competencies

executive assistant

ceo support

hybrid

phoenix az

jem systems

english and portuguese

calendar management

international travel

executive meetings

fire safety

microsoft office

google workspace

Work arrangement

• Weekend coverage required

Benefits & perks

• Health, dental, and vision insurance with 50% coverage for employee and dependents
• 401(k)
• two weeks of yearly PTO
• five sick days yearly.

Why this role

Requires fluent English and native-level Portuguese; supports executive coordination across U.S. and Brazil time zones.

About the employer

JEM Systems is hiring for this role. Industry: Office Administrative Services. Sector: 56.