Executive Administrative Assistant

Job overview

The Executive Administrative Assistant role is onsite in Chicago, IL, with compensation of $71,768.44 per year. The position supports Casa Central’s President/CEO, COO, and Board of Directors through executive administration, governance, planning, and reporting. The role exists to keep executive priorities and organizational initiatives coordinated, documented, and on schedule. It supports informed decision-making and accountability by managing communications and meetings, maintaining governance records, tracking action items, and preparing accurate reports and board materials.

What you'll do

• Manage executive calendars, meetings, events, and travel arrangements as needed
• prepare and distribute correspondence, reports, presentations, policies, agreements, and meeting materials
• coordinate contract review and records retention
• serve as administrative liaison to the Board and committees
• prepare agendas, minutes, and board records
• support compliance, accreditation, and strategic planning
• collect and organize data for dashboards and reports
• track initiatives, deadlines, and follow-up actions
• coordinate stakeholders and deliverables for executive-sponsored projects
• handle confidential information with discretion.

What we're looking for

Skills & competencies

executive administrative assistant

executive office

board support

chicago il

full-time

onsite

executive calendars

governance

strategic planning

project coordination

microsoft 365

confidential records

$71,768.44 per year

Work arrangement

• Weekend coverage required

Why this role

Five years of progressively responsible executive administrative support required; bachelor’s degree preferred or equivalent combinations considered; bilingual English/Spanish preferred; advanced Microsoft 365 proficiency; no direct supervisory responsibility.

About the employer

Casa Central is hiring for this role. Industry: Other Individual and Family Services. Sector: 62.