Executive Assistant & Project Coordinator

Job overview

The Executive Assistant & Project Coordinator role is onsite in Janesville, WI, with a base salary range of $75,000–$95,000 per year. The position provides administrative and project support to SHINE Technologies’ executive team and coordinates projects for Marketing and other departments. The role keeps executive schedules, travel, meetings, correspondence, and reporting organized while coordinating concurrent projects from planning through follow-up. By tracking timelines, approvals, risks, and stakeholder actions, it helps executives and project teams keep work aligned and moving forward.

What you'll do

• Manage changing executive calendars, arrange travel and meetings, prepare and reconcile expense reports, and draft or proofread correspondence, reports, and presentations. Maintain Excel trackers and reports, confidential files, and contact information
• serve as a point of contact for executives and stakeholders. Coordinate concurrent projects in Asana by building plans and timelines, assigning tasks, tracking deadlines, routing reviews and approvals, following up on contributors, escalating risks, and reporting progress. Help improve project processes, templates, and workflows
• provide administrative team coverage as needed.

What we're looking for

Skills & competencies

executive assistant

project coordinator

janesville wi

shine technologies

$75k–$95k/year

executive support

project coordination

asana

microsoft 365

excel

powerpoint

marketing

Work arrangement

• Weekend coverage required

Benefits & perks

• Comprehensive compensation package
• benefits details are not specified.

Why this role

Combines executive-level administrative support with cross-functional project coordination, including Marketing projects.

About the employer

SHINE Technologies, LLC is hiring for this role. Industry: Research and Development in Biotechnology (except Nanobiotechnology). Sector: 54.