Scheduling & Administrative Assistant — Fine Arts Center

Job overview

The Scheduling & Administrative Assistant role is onsite in La Crosse, WI, and is part time at 20 hours per week year round. Compensation is not specified. The position supports Viterbo University’s Fine Arts Center and its campus event and academic scheduling.

What you'll do

• Serve as a first point of contact for internal events and reservations
• coordinate large event requests
• import academic schedules into EMS and verify accuracy with the registrar’s office
• administer EMS and EMS WebApp data
• maintain the master calendar
• provide administrative support
• coordinate music licensing reports, rights, royalties, purchasing, artist contracts, payments, and records
• and maintain office and first-aid supply inventories.

What we're looking for

Skills & competencies

scheduling & administrative assistant

fine arts center

event scheduling

academic scheduling

ems

administrative support

bookkeeping

arts administration

la crosse wi

viterbo university

part-time

20 hours per week

Work arrangement

• Weekend coverage required

Why this role

An associate degree, a bachelor’s degree focused on arts administration, or two years of comparable experience is listed; arts, entertainment, or live-event experience is a plus but not required. EMS proficiency is also a plus but not required. Applicants must be authorized to work in the United States; sponsorship is unavailable.

About the employer

Viterbo University is hiring for this role. Industry: Colleges, Universities, and Professional Schools. Sector: 61.