Administrative Assistant

Job overview

Administrative Assistant is an onsite role in Gallatin, TN, with an annual salary of $35,778–$42,935. The position supports Volunteer State Community College’s dean, faculty, and staff to help the academic division operate efficiently. The assistant handles clerical and administrative work, serves as a department contact, and coordinates records, meetings, communications, and office resources. The role also supports budget and personnel paperwork, travel arrangements, and other academic-division processes, while being trained as a building coordinator for emergencies or crises.

What you'll do

• Support the dean, faculty, and staff with administrative and clerical duties
• serve as a public and interoffice contact
• compile data and correspondence
• answer phones and distribute mail
• submit work orders
• schedule meetings and events
• maintain records and filing systems
• monitor and order supplies
• prepare agendas and meeting minutes
• update procedure manuals and train as needed
• route operational forms and records
• assist with budget, purchasing, committee, and promotion/tenure materials
• arrange travel and events
• process off-campus instruction travel paperwork
• contact faculty about office hours, grades, and required training
• train as a building coordinator.

What we're looking for

Skills & competencies

administrative assistant

gallatin tn

volunteer state community college

higher education

office administration

clerical support

meeting coordination

records management

microsoft office

$35,778–$42,935 annually

Work arrangement

• Weekend coverage required

Benefits & perks

• Health, dental, vision, life, and disability insurance
• FSA/HSA
• wellness incentive
• educational assistance and tuition reimbursement
• employee assistance program
• longevity pay
• retirement options
• 14 paid holidays
• annual and sick leave
• employee discounts.

Why this role

High school diploma or equivalent required; related office experience, associate’s degree, CAP certification, higher-education experience, and Banner experience preferred.

About the employer

TNBR Careers is hiring for this role. Industry: Junior Colleges. Sector: 61.