Executive Assistant, Advancement Information Systems

Job overview

The Executive Assistant, Advancement Information Systems role is onsite in Pittsburgh, PA, and compensation is not specified. The position provides administrative support to the Assistant Vice President, Advancement Information Systems, within University Advancement. The role coordinates communications, schedules, purchasing, travel, expenses, and departmental processes so the AVP and team can focus on their work. It also supports staff onboarding and helps resolve purchasing and payment issues with university departments and vendors.

What you'll do

• Manage the AVP's calendar, communications, and inquiries
• prepare correspondence, reports, newsletters, and other documents
• coordinate travel, expense reports, and purchase requests
• create, track, and review purchase orders
• review invoices and facilitate timely payment
• coordinate with vendors and university departments to resolve purchasing and payment issues
• assist with interview scheduling and onboarding
• order supplies
• attend meetings and provide policy guidance.

What we're looking for

Skills & competencies

executive assistant

advancement information systems

university advancement

administrative support

calendar management

travel coordination

purchase orders

invoice processing

oracle financial management system

salesforce

pittsburgh pa

carnegie mellon university

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical, prescription, dental, and vision insurance
• retirement savings with employer contributions
• tuition benefits
• paid time off and holidays
• life and accidental death and disability insurance
• transit pass
• family concierge
• fitness center access.

Why this role

Supports the Assistant Vice President for Advancement Information Systems and handles purchasing and financial processes, with Oracle Financial Management System and Salesforce experience preferred.

About the employer

Carnegie Mellon University is hiring for this role. Industry: Colleges, Universities, and Professional Schools. Sector: 61.