Administrative & Operations Coordinator

Job overview

The Administrative & Operations Coordinator role is hybrid or in-office in Manhattan, IL, depending on schedule. Pay is $18–$23 per hour. The coordinator supports Wolfpack Exterior Services’ office, scheduling, and customer communications. The role keeps daily service operations organized by managing inquiries, customer records, field routes, estimates, invoices, and operational support. It contributes to efficient service delivery by coordinating field technicians and maintaining accurate job and payment information.

What you'll do

• Answer calls and respond to texts and emails
• qualify leads and address client inquiries
• coordinate daily and weekly service routes and book on-site estimates
• adjust schedules around weather delays
• enter client details and create job requests
• prepare and send estimates and convert approved quotes into jobs using field service software
• issue invoices, process payments, and follow up on outstanding balances
• track supplies and inventory
• organize digital files and job photos
• assist ownership with operational and marketing tasks as needed.

What we're looking for

Skills & competencies

administrative & operations coordinator

part-time

hybrid

manhattan il

wolfpack exterior services

customer communication

scheduling and dispatch

crm

quoteiq

invoicing

accounts receivable

$18–$23/hr

field service operations

Work arrangement

• Weekend coverage required

Benefits & perks

• Flexible scheduling
• predictable weekly schedules
• direct communication with ownership
• opportunity to grow into higher operational responsibility.

Why this role

Part-time with potential to grow into full-time. The posting describes hybrid or in-office options depending on schedule. One to two or more years of administrative, dispatch, office support, or customer service experience is requested.

About the employer

Wolfpack Exterior Services LLC is hiring for this role. Industry: Other Services to Buildings and Dwellings. Sector: 56.