Attendance Clerk

Job overview

The Attendance Clerk role is onsite in San Jose, CA, and is part-time. Compensation is not specified in the posting. The clerk supports front office operations at the Foundation for Hispanic Education and works with school staff, students, and families. The role maintains accurate attendance records and provides administrative support that helps the school communicate with families and follow attendance policies. Front desk, enrollment, and records duties also contribute to an organized and welcoming school environment.

What you'll do

• Operate the front desk and greet visitors
• support enrollment and withdrawal documentation
• schedule enrollment appointments
• maintain visitor and student sign-in/sign-out logs
• track forms and transcript requests
• update student folders
• collect and enter daily attendance in the student information system
• contact guardians about unexcused absences and track tardies and truancy
• issue tardy passes and follow up on excessive absences
• coordinate attendance reporting
• maintain confidentiality under FERPA and HIPAA guidelines
• answer calls and take messages
• arrange substitute teachers as needed
• provide project support for student-centered activities. Recruitment and enrollment support duties may be assigned as needed and are outside the regular part-time schedule, not guaranteed or recurring.

What we're looking for

Skills & competencies

attendance clerk

part-time

school administration

student attendance

front office

enrollment support

bilingual spanish

ferpa

powerschool

san jose ca

foundation for hispanic education

high school diploma or ged

Work arrangement

• Weekend coverage required

Why this role

Requires a high school diploma or GED, at least two years of experience (preferably in school administration), and bilingual Spanish skills, including ability to translate written documents from English to Spanish. Google Workspace, Microsoft Office, and PowerSchool skills are listed.

About the employer

Foundation for Hispanic Education is hiring for this role. Industry: Elementary and Secondary Schools. Sector: 61.