Administrative Assistant – Remote

Job overview

The Administrative Assistant – Remote role is remote, with applicants required to reside in an eligible state; the posting lists Florida among the eligible states. Compensation is $45,000–$50,000 per year. Rivia Mind is a psychiatrist-owned mental health practice serving patients across several states through virtual and hybrid appointments. The assistant provides proactive support to the CEO and COO, helping them manage priorities and move strategic initiatives forward. Through calendar and meeting coordination, project follow-up, communications, and administrative support, the role helps executive leaders focus on high-impact work and supports the practice’s operations.

What you'll do

• Manage CEO and COO calendars, meetings, and domestic travel
• plan company-wide meetings and events
• prepare and edit documents, presentations, and reports
• coordinate agendas, notes, decisions, and action-item follow-up
• screen communications and draft responses when appropriate
• assist with expenses and conference strategy
• support executive special projects and timelines
• maintain data and administration in company applications
• coordinate employee milestone gifts and event logistics
• handle sensitive information confidentially.

What we're looking for

Skills & competencies

administrative assistant

remote

executive support

ceo support

coo support

rivia mind

mental healthcare

calendar management

project coordination

monday–friday

9 a.m.–5 p.m. or 10 a.m.–6 p.m. et

$45k–$50k/year

eligible-state residency required

Work arrangement

• Weekend coverage required

Benefits & perks

• Three weeks of front-loaded PTO with milestone increases
• annual office closure and seven additional paid holidays
• annual impact days
• flexible benefit reimbursement
• medical, dental, and vision insurance
• wellness programs
• 401(k) match
• referral bonus potential
• bereavement leave.

Why this role

Remote role with weekday hours within normal operating hours, 9 a.m.–5 p.m. or 10 a.m.–6 p.m. Eastern; residence must be in an approved state.

About the employer

Rivia Mind - Mental Healthcare is hiring for this role. Industry: Offices of Mental Health Practitioners (except Physicians). Sector: 62.