Executive Assistant — Leadership and Campaign Office

Job overview

The Executive Assistant role is onsite in Bozeman, MT. Compensation is not specified; the posting says it will be commensurate with qualifications and experience. The role supports Montana State University Alumni Foundation leadership and campaign operations, advancing the Foundation’s work in support of the university’s mission. The assistant coordinates executive priorities, communications, meetings, travel, and deliverables while providing administrative support to the campaign office. The role helps leaders and teams manage complex workflows, maintain organized records, and follow through on development and campaign commitments.

What you'll do

• Manage assigned leadership team members’ inboxes, calendars, priorities, communications, and commitments
• coordinate appointments and complex scheduling
• arrange travel and prepare itineraries and briefing materials
• coordinate meeting logistics and follow-up
• serve as a liaison with colleagues, university partners, donors, volunteers, and external constituents
• support donor engagement and portfolio coordination
• maintain confidentiality
• coordinate campaign office meetings, records, timelines, documents, and workflows
• process invoices, expenses, reimbursements, and financial transactions
• maintain document management systems
• manage assigned projects and improve administrative processes.

What we're looking for

Skills & competencies

executive assistant

bozeman mt

leadership support

campaign office

executive scheduling

travel coordination

donor engagement

confidential records

financial administration

project coordination

msu alumni foundation

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical, dental, and vision insurance
• 403(b) retirement plan with 7% employer contribution after one-year anniversary
• up to five weeks’ paid time off
• 11 paid holidays
• tuition assistance.

Why this role

Requires a high school diploma and 2+ years of directly related experience. Benefits include medical, dental, and vision insurance, 403(b) contribution after one year, up to five weeks’ paid time off, 11 paid holidays, and tuition assistance.

About the employer

MSU Alumni Foundation is hiring for this role. Industry: Civic and Social Organizations. Sector: 81.