Operations Administrative Assistant

Job overview

The Operations Administrative Assistant role is hybrid in Chicago, IL, with a starting salary of $68,000–$75,000 per year. The role supports the Paul Angell Foundation’s Operations team and broader organizational needs. The assistant helps keep office operations, administrative systems, communications, and activities organized and responsive. The role supports building operations, reception, scheduling, records, meetings, events, and projects so staff can carry out the Foundation’s work effectively.

What you'll do

• Support day-to-day office operations
• coordinate visitor registration and building access
• track facilities requests and office supplies
• receive and organize deliveries and mail
• monitor general email and phone lines
• welcome visitors
• provide scheduled reception coverage
• support Operations staff and schedule for the VP of Operations
• maintain files, records, trackers, and calendars
• assist with project coordination, meetings, events, memberships, subscriptions, and approved payments.

What we're looking for

Skills & competencies

operations administrative assistant

administrative support

office operations

reception

scheduling

facilities requests

meetings and events

hybrid

chicago il

paul angell foundation

$68k–$75k per year

403(b) match

Work arrangement

• Weekend coverage required

Benefits & perks

• 100% paid employee health insurance premium
• dental and vision premiums paid for employees and family
• 403(b) employer contribution up to 12% after three months
• paid vacation, holidays, wellness and sick days
• 12 weeks paid parental leave
• professional development funds.

Why this role

Hybrid arrangement with alternating remote work and two to three onsite workdays; the posting notes in-person obligations may grow over time. Starting salary depends on professional and lived experience.

About the employer

Paul Angell Foundation is hiring for this role. Industry: Grantmaking Foundations. Sector: 81.