Parts Administrator

Job overview

The Parts Administrator role is onsite in Fresno, CA, with standard hours Monday through Friday, 7 a.m. to 4 p.m., and a one-hour lunch break. Compensation is not specified. The role supports the Parts Department and reports to the Director of Parts. The administrator manages billing, order processing, collections, warranty and return workflows, and department records. Accurate coordination with customers, vendors, Accounting, Parts Sales, Service, and office administration helps keep parts transactions and customer support on track.

What you'll do

• Complete weekly and monthly invoicing
• prepare month-end billing reports and assist with close tasks
• process credit memos
• resolve billing discrepancies in NetSuite
• manage collections and contact customers about balances
• coordinate payment posting with Accounting
• submit and track RMA and warranty requests
• maintain reports, logs, and documentation
• respond to customer inquiries
• coordinate with Accounting, Parts Sales, Service, and office administration. Some travel to other offices or business events is required as requested by management.

What we're looking for

Skills & competencies

parts administrator

parts department

billing

invoicing

collections

rma processing

warranty processing

netsuite

customer service

fresno ca

r.f. macdonald co.

monday–friday

Work arrangement

• Weekend coverage required

Why this role

Full-time office role with Monday–Friday hours; NetSuite experience is preferred but not required.

About the employer

R.F. MacDonald Co. is hiring for this role. Industry: All Other Professional, Scientific, and Technical Services. Sector: 54.