Finance & Administrative Specialist

Job overview

The Finance & Administrative Specialist position is hybrid, based in Sonoma County, CA; fully remote arrangements may be considered for qualified candidates currently in California or Oregon. Compensation is $70,000–$80,000 per year. Portola Systems is a managed IT services provider serving small and midsize businesses and public-sector clients across the San Francisco Bay Area. Reporting to the Finance Manager, the specialist supports finance and administrative operations through bookkeeping, billing, contract administration, payroll, benefits coordination, compliance, and related office functions. Accurate, timely support helps the company maintain its client and employee operations.

What you'll do

• Generate hardware and software invoices and recurring service and project billing
• track deposits and reconcile billing systems
• monitor contract expirations, discounts, and renewals
• coordinate client onboarding and compliance documents
• support accounts payable
• verify timesheets and process biweekly payroll
• coordinate benefits enrollment and changes
• assist with onboarding and offboarding, personnel records, month-end close, tax filings, 1099s, and audit documentation
• manage administrative trackers and support reporting and process improvements.

What we're looking for

Skills & competencies

finance & administrative specialist

bookkeeping

accounts receivable

billing

accounts payable

payroll

benefits coordination

contract administration

hybrid

sonoma county ca

portola systems

$70k–$80k

Work arrangement

• Weekend coverage required

Why this role

The posting prefers a bookkeeper certificate or associate degree in accounting, finance, or a related field; five or more years in accounting support is desired. Hands-on QuickBooks Online and professional services automation billing experience are specified. Fully remote arrangements may be considered for qualified candidates in California or Oregon.

About the employer

Portola Systems Inc. is hiring for this role. Industry: Computer Systems Design Services. Sector: 54.