Project Coordinator Administrative Assistant

Job overview

The Project Coordinator Administrative Assistant role is onsite in Indianapolis, IN. Compensation is not specified. The position supports multiple project managers at Gilliatte General Contractors, a commercial contractor with capabilities in renovation, reuse, and green building practices. The role exists to coordinate project documentation and administrative workflows so project managers can keep construction work organized and moving toward deadlines. It contributes by tracking submittals, preparing contracts and closeout materials, and communicating project information among owners, architects, subcontractors, and field teams.

What you'll do

• Coordinate and support project activities
• create and manage digital files
• track and distribute submittals
• prepare project closeout documentation
• prepare and revise construction and subcontractor contracts, purchase orders, and change orders
• distribute RFIs and ASIs
• enter project database information
• prepare meeting minutes
• field telephone calls and file documents
• deliver bids and projects to contractors when needed.

What we're looking for

Skills & competencies

project coordinator

administrative assistant

construction projects

project documentation

submittals

contracts

change orders

rfis

closeout documentation

indianapolis in

gilliatte general contractors

Work arrangement

• Weekend coverage required

Benefits & perks

• 401(k) with matching
• health, dental, and vision insurance
• health savings account
• paid time off and holidays.

Why this role

Microsoft Office proficiency is required; construction submittal processes and AIA contracts or software experience are preferred. Switchboard coverage may be needed when the receptionist is away.

About the employer

Gilliatte General Contractors, Inc. is hiring for this role. Industry: Commercial and Institutional Building Construction. Sector: 23.