Administrative Assistant

Job overview

The Administrative Assistant follows a hybrid schedule in Waltham, MA, with three days in the office and two days remote. Compensation is $28.85–$31.25 per hour. Pharmaron provides research, development, and manufacturing services to pharmaceutical and biotechnology companies. The assistant supports Business Development and Sales Administration through client and contract coordination, office administration, and communication. Organized records, timely follow-up, and reliable logistical support help these teams serve clients and manage business operations.

What you'll do

• Coordinate client contract signatures, tracking, and document management using DocuSign, email, and Salesforce
• support client orders, quotations, follow-up, and data quality
• coordinate client lunches, onboarding, expense reports, and corporate card reconciliation
• manage office supplies, shipping, and company events
• prepare weekly employee anniversary communications
• respond to client inquiries and route requests
• maintain files, reports, and documentation
• provide general administrative support and assist with special projects
• coordinate travel through Concur and manage calendars across time zones.

What we're looking for

Skills & competencies

administrative assistant

hybrid

waltham ma

pharmaron

business development support

sales administration

contract coordination

salesforce

client support

$28.85–$31.25/hr

travel coordination

medical and dental

401(k) match

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical, dental, and vision insurance
• 401(k) with employer matching
• PTO, paid sick leave, and company holidays
• employer-funded HSA contributions for eligible plans
• FSAs
• employer-paid life, AD&D, and disability insurance
• EAP and wellness programs
• family-friendly benefits
• professional development.

Why this role

Hybrid schedule with three office days and two remote days; supports Business Development and Sales Administration; Salesforce or CRM experience is preferred.

About the employer

Pharmaron is hiring for this role. Industry: Research and Development in Biotechnology (except Nanobiotechnology). Sector: 54.