Executive Assistant to the Senior Pastor and Head of Staff

Job overview

The Executive Assistant to the Senior Pastor and Head of Staff role is primarily onsite in downtown Chicago, IL, with four office days per week and the option to designate Monday or Friday as the regular remote-work day. The annual salary range is $70,000–$85,000. The role supports the Senior Pastor, Senior Associate Pastor, and Executive Director of Operational Ministries at Fourth Presbyterian Church. The assistant provides confidential, proactive executive and administrative support so church leaders can focus on ministry and organizational priorities. The role coordinates calendars, meetings, governance support, communications, records, travel, and follow-through across the congregation and its internal and external relationships.

What you'll do

• Manage the Senior Pastor’s calendar and coordinate calendars and meetings for other supported leaders
• prepare meeting materials and track commitments
• triage requests and coordinate travel
• support Session, Board of Trustees, Joint Finance Council, committees, and staff meetings
• prepare minutes and maintain records
• coordinate staff events and communications
• process invoices, reconciliations, expense reports, and related administrative work
• handle sensitive information confidentially.

What we're looking for

Skills & competencies

executive assistant

senior pastor

head of staff

chicago il

fourth presbyterian church

executive support

calendar management

church governance

board and session support

monday–friday

some evening and weekend hours

$70,000–$85,000/year

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical insurance
• optional dental and vision plans
• 17 days of paid time off plus 11 paid holidays
• 403(b) employer contributions after one year
• flexible spending accounts
• transit and commuter parking benefits
• life and disability insurance.

Why this role

Four office days per week with Monday or Friday available as the regular remote-work day; some early morning, evening, and weekend hours are required.

About the employer

FOURTH PRESBYTERIAN CHURCH is hiring for this role. Industry: Religious Organizations. Sector: 81.