Administrative Assistant

Job overview

The Administrative Assistant role is onsite in Charlotte, NC, with standard business hours of 7:30 a.m.–4:30 p.m. or similar; workload and deadlines may require flexibility. Compensation is not specified. The role supports RMF Engineering’s Charlotte office production staff and senior management. The assistant keeps office and project administration organized so consulting engineers and leaders can focus on their work. The position prepares and processes documents, coordinates office needs, and collaborates with administrative and engineering colleagues across offices.

What you'll do

• Update specifications, proposals, and reports
• process construction-administration documents such as submittals and RFIs in Newforma
• perform confidential administrative duties
• receive and direct visitors
• prepare and edit Microsoft Office documents
• distribute documents and mail and process overnight deliveries
• assist with office events and employee engagement
• prepare expense reports when requested
• arrange travel
• collaborate with administrative and engineering teams on consistent practices.

What we're looking for

Skills & competencies

administrative assistant

office administration

engineering support

construction documents

newforma

microsoft office

charlotte nc

rmf engineering

7:30 a.m.–4:30 p.m.

onsite

travel arrangements

Work arrangement

• Weekend coverage required

Benefits & perks

• Health and dental insurance, paid holidays, paid vacation, and 401(k) plan.

Why this role

Supports a growing engineering office; Newforma and Procore experience are preferred; at least five years of administrative experience is required.

About the employer

RMF Engineering, Inc is hiring for this role. Industry: Engineering Services. Sector: 54.